Introduction
One of our clients has implemented M-Files as its local document and records management system in line with a global rollout of the same product. The role is looking for an individual to administer and champion the efficient utilization of the tool and build a culture of good practice around document management. The role will report directly to the Information & IT Manager and will assist in other aspects such as data management and training as required by the information management strategy.
The key aspects of the role are:
- Lead all initiatives for an efficient and effective use of the new document and records management system
- Supervise the ongoing development and implementation of the new systems and processes.
- Supervise the integrity and life cycle management of documents and records management systems through directing of training, advice, monitoring and reporting on system usage.
- Provide guidance, advice and training to the greater organization on document control & management and be the champion for instilling a new culture of document management.

Description
- Assist the Information & IT Manager to develop and implement structured processes for the secure management of data within the asset and ensure data applications are accessible, correctly utilized and well managed.
- Ensure the provision of an efficient and effective document and records management system that is in accordance with client's strategy, group policy and legislative requirements for document management and retention.
- Aligns with the Operational Team (application and infrastructure) to inform on upcoming performance peaks due to changes in document structure, metadata and volume.
- Ensure lifecylce management of all asset information either physical or electronical
- Provide specialist advice and support to ensure efficient quality processes and records with resepct to document management.
- Provide governance and train staff in the usage of the document management, collaboration tools and repositories
- Ensure compliance with relevant document classification systems, training staff in the use of such systems and monitoring their performance, making recommendations for, and implementing improvements where necessary.
- Contribute to the development, and administer the implementation, of operational strategies associated with document and records management.
- Develop and document relevant procedures to provide easy guidance on information storage, retrieval, retention and destruction which comply with departmental policy, practice and legislative requirements.
- Guide client with planning processes through preparation of reports and recommendations for document and records management related policies, and the enhancement of supporting procedures and processes.

Qualifications
- Education: University degree Master / Diplom
Subject of education: Upstream, Informationi, IT or related.
- Relevant professional experience: 10-15 years
- Experience with M-Files
- Industry relevant experience, international exposure is an advantage, strong leadership, communication and change management skills.
- Good understanding of industry standards, international codes, and best practices in records management and document control.
- Ability to learn new tools quickly and excellent computer skills required
- Exhibit a strong commitment to the client Foundation (principles, behaviours and leadership attributes).
- Fluent in English, also in writing

Duration Stavanger
Location ASAP - 1 year

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